Security Checker

All information about the Security Checker

Overview and necessity

Our customers have constantly growing security requirements. If you work on a customer project, we have to ensure that your work device meets the necessary security requirements. You are contractually obliged to do this! Technically, we ensure this through 2 measures:

Checking your work environment during onboarding
By running the Yoummday Security Checker on your device

Basically, you can always log in to our platform. However, in order to work on projects, you must provide proof of using a secure device. The Security Checker helps you with this.

Security Checker

What is the "Security Checker"

The Security Checker is a simple Windows program that can be downloaded from the Yoummday portal. The program does not require installation, but can simply be run. The Security Checker reads the following security information from your system and sends it to the Yoummday server:

Status, history and currentness of your virus scanner
Status of the hardware environment, the operating system and the operating system updates
Status and currentness of the browser used
Unique system ID and Windows version
You can check the security information that is sent beforehand using the "Information" button.

By transmitting the data, our platform can decide whether your device is secure ("compliant") and whether you are granted access to relevant work functions (e.g. booking new shifts, telephony activation, ...)

The data is transmitted either manually using the "Send" button or automatically in the background if you have activated the option.

 

Comprehensive Overview

Please watch this presentation for a comprehensive overview, including answers to frequently asked questions.

FAQ

What does the Auto Start feature do?

It is necessary to send the security status to the Yoummday server regularly. You can do this manually by clicking the "Send" button. To automate this process, you can use the "Start automatically" function: This will save the security checker on your system and call it up in the background every 30 minutes using the Windows system function "Scheduled Tasks". You then no longer need to worry about it.

In addition, you can have the required "Quick Scan" run regularly in the background. This ensures that your system is checked in the background. The last status of the Quick Scan is then also transferred.
If you no longer use the security checker, you can uncheck "Start automatically". This will delete the scheduled task.

What do I do if my security status is not "compliant"/"red"?

Please keep in mind that you are contractually obligated to ensure that you use a secure device to work at Yoummday. This includes an up-to-date antivirus solution (e.g. MS Defender for Windows or XProtect for MacOS) and an up-to-date operating system with all updates. To get the status of the individual checks to "green", you can use our tips on how to do so, see below.

 

What can I do if the status of my virus scanner is red?

For a successful check of your virus scanner, 3 properties are necessary:

• Real-time protection is enabled, which means that your system is constantly monitored for malware in the background
• The signatures, i.e. the updates of your virus scanner, are up-to-date
• A quick system scan is performed every 2 weeks

As an example, only the Microsoft Defender virus scanner will be discussed here. If you are using another anti-virus protection program, please refer to the respective documentation.

 

✅ Verify that Microsoft Defender is enabled

1. Open Start Menu
   • Click the Start button or press the Windows key on your keyboard.
2. Search for Windows Security
   • Type "Windows Security" in the search bar.
   • Select the Windows Security app from the search results.
3. Open Virus & Threat Protection
   • In the Windows Security window, click on "Virus & Threat Protection".
4. Check protection status
   • Click on "Manage Settings" under "Virus & Threat Protection Settings".

Make sure the real-time protection switch is set to "On"

✅Update Microsoft Defender signatures

1. Open Virus & Threat Protection Updates
   • In the Virus & Threat Protection settings, scroll down to "Virus & Threat Protection Updates".
   • Click Protection Updates.
2. Check for updates
   • Click the "Check for Updates" button.
   • Windows will start checking for the latest virus and spyware definitions and updating them automatically.
3. Update completed

Once the updates are installed, a message will appear stating that the virus and spyware definitions are up to date.

 

✅Perform a quick system scan

1. Click on the Start menu:
   • At the bottom left or center of the taskbar is the Windows icon (Start menu). Click on it.
2. In the search bar, type "Windows Security":
   • Type "Windows Security" and select the Windows Security icon that appears in the search results.
3. In the Windows Security window:
   • On the left side of the window, select Virus & Threat Protection.
   • There you will find the most important security settings of your PC.
4. Click on "Scan Options":
   • In the "Current Threats" section, you'll see a button that says Scan Options . Click on it to see the available scans.
5. Select the "Quick Scan" option:
   • There are four scanning options: Quick Scan, Full Scan, Custom Scan, and Offline Scan. Select the Quick Scan.
6. Click on "Scan Now":
   • After selecting "Full Scan," click the Scan Now button at the bottom. The scan will start immediately.

 

 

What can I do if the status of my operating system updates is red?

 

Verify that all updates are up to date and manually start an update on Windows

 

Open Settings

1. Open Start Menu
   • Click the Start button or press the Windows key on your keyboard.
2. Open Settings
   • Type "Updates" in the search bar and select the "Check for Updates" app from the results.

Check for updates

1. Check for updates
   • In the Windows Update section, you'll see a "Check for updates" button. Click on it to manually check for updates.
2. Install updates
   • Windows will now check for available updates. If updates are available, they are automatically downloaded and installed.
   • You'll see a list of updates that will be installed. If a restart is required, you'll be notified and you can schedule the restart or perform it immediately.

Check update history

1. View update history
   • To check the update history, click on "View Update History" below the "Check for Updates" button.
2. View installed updates
   • Here, you'll see a list of all installed updates, divided into categories such as feature updates, quality updates, and driver updates.

 

 

 

How is data protection observed and how can I object to the use of the Security Checker (checkbox on the download page)?

By downloading, you give us your consent under data protection law that the Security Checker may examine your system. No personal data will be read out or configurations changed. Only technical data required to assess the security level and information about the hardware will be collected and stored on our Yoummday servers in European data centers.

If you no longer wish to work on a Yoummday project and would like the data collected by the Security Checker to be deleted, please send an email with your name and Talent ID to security@yoummday.com. We will then confirm the deletion of all relevant data and your consent will expire.

What can I do if my system is secure but the Security Checker has a program error?

In this case, please create a ticket via the Talent Support Chat. Our support colleagues will check whether it is a problem with the Security Checker. If so, the ticket will be processed further by our internal IT or development department.

How long will the transition period be until platform functions are deactivated if the Security Checker poses a security risk?

The exact time frame will only be decided after the introduction and after the first data has been evaluated. We are currently expecting a transition period of around 4 to 6 weeks.